Sarbanes-Oxley 404
Document Management Benefits

Section 404: Management Assessment Of Internal Controls.
Requires each annual report of an issuer to contain an "internal control report", which shall:

(1) state the responsibility of management for establishing and maintaining an adequate internal control structure and procedures for financial reporting; and

(2) contain an assessment, as of the end of the issuer's fiscal year, of the effectiveness of the internal control structure and procedures of the issuer for financial reporting.

Enhanced Visibility with an Integrated Solution
Doc-link Features That Enhance Visibility:

• Doc-link provides network access to all document transactions and supporting documentation showing who handled, routed, approved and processed transactions.
• Document drill down through the accounting solution provides efficient 3- way reconciliation and annotation tools to make auditing efficient and instantaneous.
• Doc-link workflow tracks all vendor invoices at month-end allowing for non-PO transactions to be accrued properly.
• Doc-link workflow replaces manual processes and provides a documented audit trail for the flow of business documents.
• Doc-link workflow ensures that business processes are followed and reports are available to perform self-auditing checks for compliance.
• Doc-link provides increased visibility by allowing multiple people access to documents versus paper-based records retention.
• Doc-link multiple indexing capabilities with auto-index to the accounting system databases provides robust search and retrieval of documents and transactions.

Improved Financial Reporting
Under Sarbanes-Oxley 404, organizations need to produce accurate financial reports on a timely basis.

Doc-link Features That Improve Financial Reporting:

• Doc-link drill down from GL account numbers to specific source documents improves financial reporting and brings instantaneous information to users directly to their desktop.
• Financial reports can be automatically stored in doc-link for instantaneous archival and retrieval.
• Accurate GL coding can be performed by remote approvers eliminating input errors, phone calls and key strokes into the accounting system.

Rapid Notification of Changes
Sarbanes-Oxley refers to the need to have systems and processes in place that provide alerts to business conditions and transactions that may require greater scrutiny.

Doc-link Features That Facilitate Rapid Notification of Changes:

• Doc-link electronically moves documents for review, approval and research in seconds eliminating the cost and down time in moving manual documents throughout an enterprise.
• Doc-link workflow can be configured to notify approvers of set dollar amounts for transactions that require greater scrutiny and approval.
• Documents requiring research from internal employees and/or vendors can be annotated and routed immediately from the desktop-expediting research and resolution but as much as 30%.

Stronger Internal Control Structure
Doc-link Features That Provide Stronger Internal Control Structure:

• Doc-link provides for 3-way reconciliation of AP transactions (actual documents) with simple and efficient auditing and routing routines that enable the accounting systems to follow documented accounting processes with workflow configured to adhere to an enterprises business rules.
• Doc-link allows for internal as well as external audits to be performed in half the time of traditional paper-based transaction filing systems.
• Doc-link streamlines and reduces the costs associated with the annual Sarbanes-Oxley 404 audit.
• Doc-link automates vital business processes bringing tighter control and discipline to an enterprise.
• Doc-link eliminates lost or missing documents providing stricter control.
• Electronic rubber stamp module tracks approvals and provides greater control and audit capabilities.

Additional Resources:

AICPA Sarbanes-Oxley Act/PCAOB Implementation Central