doc-link™ software is an integrated document management system (IDMS) that is interfaced with your business system to effectively eliminate paper from your office.

doc-link enables you to archive, process through workflow, retrieve and research document transactions from the desktop. Increase company productivity while enhancing communication to customers, vendors and employees.

doc-link connects you with remote locations and business partners by automating the exchange and processing of data.

doc-link reduces data input and automates the processing of incoming documents.

doc-link automatically captures, transforms and delivers your enterprise transactions to recipients in a variety of formats and distribution methods. Outgoing documents can be transformed and delivered to your recipients in a usable format along with secondary supporting documentation.

Why Document Management?

The overall impact of processing, handling and storing paper documents in the workplace is astounding from a financial, environmental and resource perspective. Not only can the inefficiencies attendant with paper-based bottlenecks be cumbersome on day-to-day operations, but the improper storage or loss of these documents can cripple or devastate a business. See the statistics below on the impact of paper and why companies are implementing document management solutions such as doc-link.

Business Continuity/Disaster Recovery

• 90% of critical business information exists only on paper.
  
• 90% of documents that are consulted daily are handled without any appropriate management.
  
• 70% of today’s businesses would fail within three weeks if they suffered a catastrophic loss of paper-based records due to fire or flood.

-Coopers & Lybrand

• 1 in 4 businesses will suffer a catastrophic loss

-U.S. department of labor

Cost Savings/Productivity Enhancement

• Professionals spend 50 percent of their time searching for information, and take 18 minutes to locate each document on average.
  

-Gartner Research

• $14,000 worth of productivity is lost per worker per year due to their inability to find the data they require to do their job.

-IDC Canada

• 90% of typical office tasks still revolve around the gathering and distribution of paper documents.
  
• 15% of all papers are lost, 30% of our time is used trying to find these lost documents.
  
• Companies on average spend $25,000 to fill a typical four-drawer file cabinet, $2,000 to maintain it annually.
• Over its life-span, a single sheet of paper ends up costing an average of $30.

-Delphi Group

• US companies spend approximately $20 on labor costs in order to file a document, $120 on the labor required to find a misfiled document and $220 to reproduce a lost document.
  
• For companies that manage their own files, employees spend between 20-40% of their time searching for documents manually.
  
• For lost documents, companies pay a cost of searching, 6 times the value of the original document.
• Companies that need to redo documents pay 11 times more than the cost of the original document.
• Out of all documents generated, up to 7% are lost.
• The average document is copied 19 times.

-Coopers & Lybrand

• Companies typically misfile up to 20 percent of their records - thus losing them forever.

-ARMA International

• Each day one billion photocopies are made.

-AIIM, Forrester, Star Securities, US Department of Labor

Environmental/Social Responsibility – Go Green!

• The average American office worker is estimated to use a sheet of paper every 12 minutes, and is responsible for the disposal of 100-200 pounds of paper every year.
  

-Hawken, Lovins & Lovins. Natural Capitalism

• Paper files are doubling every 3.5 years..

-Coopers & Lybrand

• The paper industry is the 4th largest contributor to greenhouse gas emissions among United States manufacturing industries, and contributes 9% of the manufacturing sector’s carbon emissions.
  
• If the United States cut office paper use by just 10%, it would prevent the emission of 1.6 million tons of greenhouse gases – the equivalent of taking 280,000 cars off the road.
  

-Environmental Paper Network