Reducing the Cost of Delivering Information Through Automation!

The Challenge
This manufacturer of pneumatic cylinders and related components was using pre-printed forms in each of their 6 offices nationwide. They were paying too much for pre-printed forms, and spending a small-fortune, on UPS charges, sending documents in-between their 6 remote offices. The company began looking for an affordable output management solution that would boost productivity, improve company image, significantly reduce costs and provide a very fast return on investment.

The Solution
The Company installed doc-link Output Manager, Altec’s enterprise-wide forms-automation solution, which automatically prints high quality business documents directly from their business applications onto plain paper and allows them to automatically fax, email and archive business forms and reports.

Save Time
Printing, decollating, bursting, folding and mailing are all totally eliminated - all business documents will be automatically e-mailed, faxed or printed to plain laser paper. Immediate e-mailing or faxing of documents such as purchase orders and statements means that lead times will be substantially reduced. Doc-link Output Manager automatically prints as many copies as required, and automatically routes them to the relevant printers - anywhere in the organization.

Send e-mail notifications to key personnel of specific situations (such as e-mailing controllers with details of a total order value of over $10,000 dollars).

“ Our Collections Manager loves doc-link Output Manager. She now has the ability to view invoices and retrieve them within seconds – all without leaving her workstation!”

Save Money
Eliminate postage costs for documents that can by routed electronically. By automatically routing documents via fax or e-mail, postage and handling costs are also eliminated, since laborious, costly procedures are removed when e-mailing or faxing directly - typically saving over $3.00 per document.

“I saved over $100,000 on pre-printed forms alone, this year!”

Fast Payback
Doc-link Output Manager users report a typical payback period of six-months, and significant return on investment for years to come.

“Doc-link Output Manager paid for itself in no time! I am surprised more folks don’t use it; companies must be wasting thousands of dollars per year.”

Other Benefits of Output Manager