Go Paperless

How to Digitally Manage Your Employees From “Hire to Retire”


A recent Forbes Magazine article highlighted the top 4 Key HR Trends in 2018 – number one on the list is “Shift from Employee Engagement to Employee Experience.”  But with the constantly expanding spectrum of responsibilities that HR departments are tasked with, how can there possibly be time for focusing on employee experiences?

The answer is – Take Everything Digital.  “Race to Digitalize HR” is the second trend on the list, and it’s essential to allow HR teams to work smarter not harder.

Eliminating paper from HR is the first essential step in making a digital transformation and here’s why:

Save Time – According to a survey by the Society for Human Resource Management (SHRM), HR professionals who have gone paperless report spending 35% less time on HR administration – leaving time for critical business relationship building and strategic initiatives to be developed.

Reduce Errors – Since HR and Payroll can be so complex, mistakes and human error can cause compliance problems.  Taking everything digital and automating processes can greatly reduce errors and allows companies to be up-to-date with the latest legal requirements and HR practices.

Make Better/Faster Decision – Instead of spending time on getting employees started, have more time to understand the legal requirements in benefit plans (ie Health, Dental, Life, Disability, Long-term Care, Vision, Prepaid Legal, Legal, and 401K’s).  Going paperless will ensure that HR personnel are easily up-to-date and informed to support employee questions and concerns.

Readjust Staffing – A paperless office allows companies to grow substantially without adding new staff.  Onboarding and other labor-intensive tasks can be automated, and key-strokes can be significantly reduced so HR personnel can focus on other areas of the business.

As the article concludes, “All of these trends point to having a slightly better workplace for all of us in 2018, and while companies have new challenges in making this possible, they are likely to be rewarded by higher productivity and greater employee loyalty.”